Big 26 Baseball Classic® (Big 26) recognizes and respects the importance of your privacy. The following information will provide details of Big 26 policies to maintain ethical and legal standards regarding site visitation practices and gathering information.
Big 26 is operated by Hershey Harrisburg Sports & Events Authority (HHSE). HHSE is a division of Visit Hershey & Harrisburg (VHH).
This site contains links to other sites. Big 26 is not responsible for the content, privacy, accuracy, and practices of any linkable web sites.
Big 26 is a participation-driven event often requiring forms that ask for information including but not limited to name, date of birth, mailing address, email address, and additional information needed to effectively manage Big 26 programs. Visitors supplying this information are voluntarily providing details to assist Big 26 in processing registrations, enewsletter requests, and other services related to Big 26 programs. This contact information is only used by Big 26 and will not be shared (unless required by law) or sold to any other business or organization.
The Big 26 Baseball Classic® (Big 26) is operated by Hershey Harrisburg Sports & Events Authority (HHSE). Big 26 is committed to encouraging the highest levels of sportsmanship and excellence in high school baseball, and - through its Buddy Program - to offering a welcoming environment for athletic participation for children, teens, and young adults with special needs.
HHSE is a division of Visit Hershey & Harrisburg (VHH). The mission of the Hershey Harrisburg Sports & Events Authority is to promote sports tourism and events initiatives in the Hershey Harrisburg Region, to forge mutually beneficial partnerships with new and existing clients, support locally produced events to expand audiences, encourage participation in physical activity and community events as a means to increase overall health and wellness for persons of all ages and abilities, and drive economic development as it relates to sports and events tourism.
VHH is the official non-profit partnership-based Destination Marketing Organization serving Dauphin County in Pennsylvania. Visit Hershey & Harrisburg is responsible for developing and executing comprehensive sales, marketing, and communication programs to compete for leisure, business, group, and sporting event travel market segments among leading and national destinations.
We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes Big 26 Baseball Classic’s policies and practices regarding its collection and use of your personal data and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.
Data Protection Officer and Data Protection Representative
HHSE & Big 26 Data Protection Representative
Name: Allison Rohrbaugh
Address: 3211 N Front Street, Suite 301-B, Harrisburg, PA 17110
VHH Data Protection Officer
Name: Heather Novack
Address: 3211 N Front Street, Harrisburg, PA 17110
Consumer Privacy Information
How we collect and use (process) your personal information
Big 26 collects personal information about its consumers. This information includes but is not limited to: first name, last name, home address, email, and phone number. We use this information to provide customers with goods and services, including events and e-newsletters. Big 26 only collects data we see as necessary from our customers. We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of Big 26 services.
Personal information you give to us
Big 26 offers content for consumers. Consumers may receive newsletters by email, after a user profile is created with us which involves providing Big 26 with at least your first name and last name, and email address.
Consumers may manage their Big 26 email newsletter subscriptions by subscribing or unsubscribing at any time in a link at the bottom of the email or by contacting us directly. If you have any difficulties managing your email or other communication preferences with Big 26, please contact us at firstname.lastname@example.org.
B. Registration Information
Registration processes often involve the collection of a variety of personal information. While each event may require unique data, this section offers an overview of the kind of information that could be required for participation.
Event Registration: Big 26 players, Buddy Program participants, volunteers, coaches, and related event staff may be asked to submit personal information including but not limited to information such as name, email, phone numbers, mailing address and date of birth. This common registration information allows us to effectively manage the event and to communicate information about Big 26 and other services or promotions that may be relevant.
Participants may, at any time, opt out of participating in an event and from receiving event information and future communications.
Medical Information: As part of the registration process, we may also require medical information for safety and emergency purposes. This information may include but is not limited to name, emergency contacts, insurance information, allergy history etc. This information may be stored by a secure third party and is safeguarded by select Big 26 staff members via password protection for internal access. Big 26 does not hold, bank, or archive this information beyond a reasonable post-event period. During the registration process, the Medical Information form will provide event-specific notes about how, when, and why the information will be used.
Payment Information: As part of the registration process or during check out for other goods and services on the Site or at our events, Big 26 or our payment processing partners may ask you to provide your personal information in order to process your transactions and ship your orders. This information may include your name, mailing address, telephone number, email address, and financial account information including payment card information. Details regarding the terms and conditions, privacy and security policies of our payment processing partners are made available at the point of transaction.
C. Your correspondence with Big 26 for Consumers
If you correspond with us by email, the postal service, or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry. As always, if you wish to have Big 26 “erase” your personal information or otherwise refrain from communicating with you, please contact us at email@example.com.
D. Purposes for processing your data for Consumers
As explained above, Big 26 processes your data to provide you with the goods or services you have requested, including event registrations, enewsletters, and other content. We use this information to refine our goods and services to better tailor them to your needs and to communicate with you about other services Big 26 offers.
Disclosures to Third Parties:
Big 26 may share personal information with certain third parties in order to carry out mutually understood goals and provide certain services.
College Coaches and Scouts: Many participants in Big 26 programs are typically high school all-stars interested in showcasing their talents to college coaches and scouts. Big 26, per notice in the event’s Terms & Conditions, shares information such as player contact information, skills results, and any academic information provided during registration with college baseball coaches and scouts who may be interested in the player’s recruitment.
Service Providers: Big 26 may enter into service agreements with providers that help us to effectively manage many aspects of our organization, such as online event registration and ticketing platforms, consumer engagement technology providers, online forms platforms, internet marketing companies, e-commerce payment processors, and email marketing tool providers.
Sponsors or Event Partners: This includes organizations that sponsor or associate with Big 26 to offer information, coupons, special discounts, contests, games, promotions, and special events.
Big 26 will provide clear guidelines and expectations with these third parties to help ensure your personal information remains protected, and the use of your personal information by such third parties may also be governed by these third parties’ own privacy policies.
Use of the big26.com website for Consumers
Cookies and web beacons
Cookies are pieces of data that a Web site transfers to a user's hard drive for record-keeping purposes. Web beacons are transparent pixel images that are used in collecting information about website usage, e-mail response and tracking.
You have many choices with regards to the management of cookies on your computer. All major browsers allow you to block or delete cookies from your system. To learn more about your ability to manage cookies and web beacons, please consult the privacy features in your browser.
Additionally, Big 26’s site contains links to other sites. Please be aware that we are not responsible for information collection processes on these sites and cannot control how the information is used. We suggest reviewing the privacy policies on any external linked sites.
When and how we share information with others for Consumers
Transferring personal data from the EU to the US
Big 26 endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Big 26 and the practices described in this Privacy Notice. Big 26 also minimizes the risk to your rights and freedoms by requesting only the data necessary to facilitate communication and execution of mutually understood goals, and by purging sensitive information (especially in the case of but not limited to event registrations) in a timely fashion.
Data subject rights
This Privacy Notice is intended to provide you with information about what personal data Big 26 collects about you and how it is used. If you have any questions, please contact us at firstname.lastname@example.org
If you wish to confirm that Big 26 is processing your personal data, or to have access to the personal data Big 26 may have about you, please contact us at email@example.com.
You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside Big 26 might have received the data from the Big 26; what the source of the information was (if you didn’t provide it directly to Big 26); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by Big 26 if it is inaccurate. You may request that Big 26 erase that data or cease processing it, subject to certain exceptions. You may also request that Big 26 cease using your data for direct marketing purposes.
Reasonable access to your personal data will be provided at no cost upon request made to Big 26 at firstname.lastname@example.org. If access cannot be provided within a reasonable time frame, Big 26 will provide you with a date when the information will be provided. If for some reason access is denied, Big 26 will provide an explanation as to why access has been denied.
Security of your information
To help protect the privacy of data and personally identifiable information you transmit through use of this Site, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees' privacy responsibilities.
Data storage and retention
Your personal data is stored by Big 26 on the servers of the cloud-based database management services Big 26 engages, located in the United States. Big 26 retains data for the duration of the consumer’s relationship with Big 26. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact the HHSE & Big 26 data protection representative at email@example.com.
Changes and updates to the Privacy Notice
By using this Site, you agree to the terms and conditions contained in this Privacy Notice and Conditions of Use and/or any other agreement that we might have with you. If you do not agree to any of these terms and conditions, you should not use this Site or any Big 26 benefits or services. You agree that any dispute over privacy or the terms contained in this Privacy Notice and Conditions of Use, or any other agreement we have with you, will be governed by the laws of the Commonwealth of Pennsylvania. You also agree to arbitrate such disputes in Pennsylvania, and to abide by any limitation on damages contained in any agreement we may have with you.
As our organization, partnership and benefits change from time to time, this Privacy Notice and Conditions of Use is expected to change as well. We reserve the right to amend the Privacy Notice and Conditions of Use at any time, for any reason, without notice to you, other than the posting of the amended Privacy Notice and Conditions of Use at this Site. The provisions contained herein supersede all previous notices or statements regarding our privacy practices and the terms and conditions that govern the use of this Site.
Questions, concerns or complaints
Please contact HHSE & Big 26 data protection representative:
HHSE & Big 26 Data Protection Representative
Name: Allison Rohrbaugh
Address: 3211 N Front Street, Suite 301-B, Harrisburg, PA 17110